Sponsorship Assistant Vacancy-Job Ref: JKMZPLAN/0311/202049

Sponsorship Assistant Vacancy-Job Ref: JKMZPLAN/0311/202049

Inhambane,Mozambique

Job Description
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries. Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
In Mozambique, we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane Sofala, Nampula and Cabo Delgado provinces. These projects are programmed along our three strategic pillars: Girl Education, Sexual Reproductive Health Rights, Youth Economic Empowerment and climate change. Our work is gender transformative and includes influencing work at national and sub-regional level.

Dimensions of the Role
The post holder will report to the sponsorship coordinator;
Role entails data entry, requires strong analytical skills and flexibility maintaining accuracy

Accountabilities
Producing good quality Sponsored Children Introduction (SCIs) and Sponsored Child Update (SCUs) for Sponsored Children, which involves data entry in FDE and producing final products the Child Link software.
Recording and keeping track of all SCIs/SCUs produced on a daily basis.
Proof reading at least 20% of completed SCIs/SCUs for quality assurance.
Ensuring that SCIs/SCUs daily production targets are met.
Following up all incomplete profiles and complete as per identified production schedule.
Editing project paragraphs and entering into Location Management Module.
Processing cancellation memos
Submitting new SCs in CHILDDATA.
Making follow-ups on the communications that have been asked for by NOs and ensure they are done promptly.
Recording all inquiries in NOI register book.
Prepare monthly NOI analysis report per number received/reason to Sponsorship Coordinator
Timely communication to CDFs on due communications and queries that arise concerning sponsorship communications.
Ensuring that Transmittal lists for incoming communications are produced. This includes parking of all products as per dispatch requirement before knocking off CHILDDATA and submitting to the CO for quality assurance
Ensuring that all communications knocked off in CHILDDATA have hard copy documentation ready for sending.
Sending all outgoing communications on time to CO for quality check
Ensuring that all incoming communications are passed on to the field for action in a timely manner.
Ensure that all photos uploaded are screened to guarantee safeguarding issues.
Information related to child is kept safe and restricted to non-sponsorship staff.
Performs any other duties within the scope of the role as assigned by line manager

Key relationships
Works with the programs team
Works closely with Field Officers and sponsorship coordinator to ensure consistent data received to the system.
Liaise with Sponsorship Manager whenever necessary.
Technical expertise, skills and knowledge

Essential
Minimum of Grade 12 Certificate with vocational Certificate in IT.
Word processing – significant printed and new media skills such as internet and intranet
Sound knowledge of Microsoft office
Some understanding or interest of development issues
A minimum of three years relevant experience working in a reputable NGO
Speaks, reads and writes English and Portuguese
Analytical skills;
Communication skills;
High level advocacy skills;
Facilitation and negotiation skills;
Proficient in computer skills and use of relevant software and other applications
Desirable

Bachelor Degree in IT or related area.
We highly encourage Women to Apply

Location: Position based in Maxixe – Inhambane

Plan is an Equal Opportunity Employer and as such qualified female candidates are highly encouraged to apply.
Early application is encouraged, as we will review applications throughout the advertising period and reserve the right to close the advert early.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Child Protection Policy.
As an international child-centered community development organisation, Plan International is fully committed to promoting the realisation of children’s rights, including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.

Please click on the button below to Apply.