Infrastructure Programme Team Leader Vacancy-Job Ref: JKMZUNDP/2011/2020101

Infrastructure Programme Team Leader Vacancy-Job Ref: JKMZUNDP/2011/2020101

Maputo (Mozambique)

JOB DESCRIPTION
BACKGROUND
The country Office in Mozambique is entering a new programming cycle covering 2022-2026, fully aligned with the UNCF for the same time period. As part of its new programme cycle, and taking into account the evolving situation in the north, UNDP is expanding its engagement on the civil works front, in support of the delivery of different areas of its mandate. Over the past programming cycle, UNDP supported the Government of Mozambique on infrastructure as part of its support to the health sector, with the construction and/or rehabilitation of laboratory facilities, health centers, and warehouses notably. As part of the post-cyclone support in the central and north provinces, through its Mozambique Recovery Facility, UNDP also engaged in rehabilitation and reconstruction of public buildings (schools, administration, markets etc.) as well as resilient housing. More recently, as part of its support to the Government of Mozambique, UNDP has engaged in a “stabilization” programme focusing essentially on the 6 districts to the extreme north east of the province of Cabo Delgado affected by violent conflict and undergoing a military operation.

Based on the evolution of the country context and taking into account the increasing and continuous needs of Mozambique on the rehabilitation and reconstruction front, whether in post conflict or in post disaster response, UNDP is intending to reinforce its support on the infrastructure front, fully grounding its work in building back better principles. As UNDP is meant to provide integrated responses, its support on the infrastructure front responds to 2 additional elements: (i) its operational work on the ground is meant to be in direct link to policy related support on issues of reconstruction and planning, as well as on disaster risk reduction. (ii) infrastructure engagement of UNDP in communities is also required to integrate to other programming components such as livelihood and economic recovery, information management etc.

Since 2019, UNDP in country has expand its footprint to cater for the above-mentioned evolution in its programing. As such, a field office was setup in 2019 in the province of Sofala, to ground the delivery of the post cyclone response Mozambique Recovery Facility. in 2021, a full fledge sub-office was setup in the norther province of Cabo Delgado, to enable UNDP to respond to new and urgent requests from the Government for support to the conflict and IDP situation in that province.

In response to the growing number of construction projects in the country, as well as to the requirement of keeping infrastructure programming integrated to and fully serving the delivery of program components, UNDP intends to recruit an infrastructure Team Leader able to develop the infrastructure portfolio in full coordination with the program teams and program imperatives.

The Team Leader will work under a matric management arrangement, reporting to the Resident Representative as well as to the Head of the Pemba Sub-Office. S/He will be responsible for managing and training a team of National Engineers and ensuring the implementation of timely and high-quality civil works and rehabilitation projects in Mozambique under the responsibility of UNDP. S/He leads and guides the team of regional engineers in Mozambique and fosters collaboration within the team and with other partner Agencies consistent with rules and a client-oriented approach. S/He works in close collaboration with programme and project teams in the different locations, other UN Agencies. S/He will support the RR engagement with Government officials and partners on infrastructure program development. The Team leader will work in close relations with the technical officers in charge to monitor and supervise the contract management processes in the Sub offices and advise management on best practices to take corrective measures when needed. 70% of Infrastructure Team Leader’s portfolio will cover the project activities in Pemba Sub-Office and 30% of the portfolio will cover the project activities in Global Fund and MRF in Beira. Finally, s/he will contribute to institutional knowledge building through identification, replication and showcase of best practices in the area of work.

DUTIES AND RESPONSIBILITIES
Ensure definition and implementation of engineering strategies for community infrastructure such as community centers, health facilities, feeder roads, housing and schools, to enhance service delivery.

Support discussions with Government regarding UNDP support to national plans and strategies, advise management as to correct engagement, and support advisory services to Government as needed on the infrastructure front.
Full compliance with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of client-oriented engineering services workflows;
Leads, supervises, and coordinates the engineering services process;
Conducts business process mapping and establishment of internal Standard Operating Procedures (SOPs) in Engineering Services;
Constant monitoring and analysis of the operating environments, timely readjustment of the operations, advice on legal considerations and risk assessment that impacts on engineering services;
Review request for new constructions and rehabilitation works, carry out assessments and prepare the follow up action plan with recommendations.
Efficient management of construction/rehabilitation projects and engineering processes focusing on the following key responsibilities:

Oversee the designing and planning of construction and rehabilitation works and projects;
Provide technical assistance in establishment of common grounds for minimum standards requirements for the implementation of construction tasks as required by the specific infrastructure which mainly will focus on community infrastructure such as community centers, health facilities, feeder roads, housing and schools, to enhance service delivery;
Guide in the development of technical and tender documentation (ToR, tender dossier, tender evaluation, etc.) for the implementation of construction tasks as required by the office and guesthouse buildings;
Ensure that necessary supporting documentation is in place prior to issuance of tender by procurement unit;
Analyse measures, quantities and description of each item in the offers against the advertised Bill of Quantities (BoQ);
Analyse and review the offered unit rates against the cost estimate in correlation with BoQs, provided by contractors, and to assess whether they are realistic;
Provide written report about the compliance of the evaluation process with UNDP procurement procedures;
Contribute towards the analysis of general physical conditions of proposed sites;
Review and assess technical design documents for construction interventions;
Review of technical documentation (survey reports, Bill of Quantities with estimation of costs, technical description, design and drawings, participate in the evaluation of bids process) for office and guesthouse buildings;
Provide technical and managerial support and guidance on the implementation of different construction and security projects for office and guesthouse buildings, ensure that the application of green building techniques is adequately applied in all designs and by contractors;
Conduct consultation processes with different relevant units and staff on the rehabilitation plans and provides updated progress reports on completed works;
Develop effective and efficient project management focusing on the following:
Expedite implementation of constructions and rehabilitation projects in line with the existing emergency conditions;
Specify project objectives and plans including delineation of scope, budgeting, scheduling, setting performance requirements, and nominating project board participants for approval;
Maximize the resource efficiency through procurement of labor, materials and equipment;
Implement various operations through proper coordination and control of planning, design, estimating, contracting and construction in the entire process;
Develop effective communications and mechanisms for resolving conflicts.

Ensure construction works are supervised and monitored, focusing on the following key responsibilities:

Overall responsible for effective contract management of all Civil Works contracts;
Conduct site visits to different office hubs and constructions sites and ensures that works are properly implemented in accordance with BoQs, plans and schedules and up to the standards;
Expedites implementation of constructions and rehabilitation projects in line with the existing emergency conditions;
Ensure that technical documentation on the construction site is maintained in accordance with relevant national laws and standards and contract for works;
Sign off the final handover documentation upon completion of all construction works.
Ensure collaboration with relevant institutions involved in engineering services focusing on the following key responsibilities:

Establishment of collaborate arrangements with potential partners on engineering services/processes, a client relationship management system for technical resources mobilization purposes and appropriate operational partnership arrangements;
Conduct pre-bidding process to establish roaster of competent contractors in the country;
Conduct training session to contractors on how to work on the bidding documents with objective of enhancing capacity, quality of submission.
Responsible for quality assurance as it pertains to evaluation, design, implementation, monitoring and reporting on all engineering project activities:

Ensure effective site supervision and quality control of all Civil Works projects;
Monitor the progress of projects at all phases of their implementation and handover and report on anomalies to the concerned departments;
Facilitate site handover before and after works and report to the concerned departments on any anomalies.
Issue certification of payment according to the various contractual milestones;
Monitor the progress of all works projects and make random visits to the sites to check the progress against delay and quality of the work in support of daily site supervision conducted by site engineers;
Responsible for developing and maintaining comprehensive risk management logs for all civil work projects above 100,000 USD or projects in high-risk areas;
Maintain a comprehensive price index for key construction materials for precise cost estimation;
Responsible for conducting routine market surveys and pre-qualification of Contractors to ensure updated supplier databases for all regions.

Facilitation of knowledge building and knowledge sharing with the following key responsibilities:

Organize training on management of engineering processes for staff in the Sub-Office;
Synthesize lessons learned and best practices in management of engineering processes;
Synthesize best practices on construction project management;
Make regular contributions to the engineering processes knowledge network and other communities of practice;
Knowledge building and sharing and sound contributions to UNDP knowledge networks and communities of practice.
COMPETENCIES
Core Competencies

Innovation

Ability to make new and useful ideas work
Leadership

Ability to persuade others to follow
People Management

Ability to improve performance and satisfaction
Communication

Ability to listen, adapt, persuade and transform
Delivery

Ability to get things done while exercising good judgement
Technical / Functional Competencies

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Service Delivery Coordination

Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP
Operational Efficiency

Ability to identify and execute opportunities to improve operational efficiency
Sourcing

Ability to find, evaluate and engage suppliers of goods and services
Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situations

Quality Assurance

Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled
REQUIRED SKILLS AND EXPERIENCE
Education:

A Master’s degree in Civil/Construction/Structural engineering or related field.

Experience:

Minimum 7 years of professional experience in the relevant field of Infrastructure, civil engineering, especially in preparation of construction technical documentation;
Experience should include civil works, particularly in the field of construction technical project documentation development as well as construction supervision;
Previous experience in working in complex and crisis/conflict/post-conflict environments is required;
Previous experience in Mozambique or countries in similar contexts on the continent is an advantage.
Language Requirements:

Proficiency in English. Working knowledge of Portuguese is desirable.

Other Requirements:

Non-smoking environment.

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